SAN JACINTO — The San Jacinto City Council on Tuesday, Sept. 1, 2026, awarded a professional services agreement to SDI Presence LLC for a financial-management and utility-billing needs assessment and procurement support in an amount not to exceed $102,625.
The award was Consent Calendar item A3 on the regular meeting agenda at the San Jacinto Community Center, 625 S. Pico Avenue. No council member pulled the item for separate discussion. Mayor Pro Tem Clarisa Sanchez moved approval of the consent calendar; Councilmember Alonso Ledezma seconded. After electronic voting, the clerk announced that all votes were in and that the motion passed 5-0.
How They Voted (consent calendar, including A3)
| Council member | Vote |
|---|---|
| Mayor Crystal Ruiz | Aye |
| Mayor Pro Tem Clarisa Sanchez | Aye (motion) |
| Councilmember Phil Ayala | Aye |
| Councilmember Alonso Ledezma | Aye (second) |
| Councilmember Valerie Vandever | Aye |
Roll call at the start of open session showed all five members present.
Staff’s written recommendation, requested by Chief Innovation Officer Derek Williamson and approved for the agenda by Interim City Manager Travis Randel, asked the council to award the agreement to SDI Presence, authorize the city manager to execute it subject to city attorney approval as to form, and authorize the city manager to approve amendments or change orders when appropriations allow and city procurement rules are met.
The staff report says the city’s financial-management system is more than 25 years old and its utility-billing system has been in use for more than 10 years. The city issued a request for proposals and received 10 proposals; staff said SDI Presence received the highest overall score. The initial contract covers needs assessment, functional and technical requirements, and procurement support for evaluating replacement systems. Staff wrote that implementation management for selected software is not included in the initial award and would require separate authorization later. The agreement “does not commit the City to the purchase of any software, hardware, implementation services, or other related technology expenditures,” the staff report states.
Staff’s fiscal-impact statement says the Professional Services Agreement is not to exceed $102,625 and that “Funding for these services were included within the City’s FY26/27 adopted budget.” The staff report does not list a general-ledger account number.
Open session adjourned at about 7:32 p.m., per the mayor’s closing on the official AgendaLink recording.
The recorded open session did not include a discussion of when the FY 2026-27 adopted budget or the latest annual financial report would be posted to the city’s Finance page.
